how to book
Step one
Make sure main reception have your current email address and that you obtain a booking PIN from them.
Step two
Click on the 'BOOK NOW' heading above or whereever you see the 'BOOK NOW' icons.
Step three
Use your email and PIN to login and away you go with booking and paying!
Step four
Navigate around to find your chosen activity before booking your desired date and time.
You can check your bookings in the 'manage bookings' section.
An email will only be sent to you confirming your bookings once it has been paid for.
Bookings not paid for will automatically be deleted after 20 minutes.
book now
online sports bookings
1. PAYMENT a) The customer shall be responsible for the payment and any other charges to do with the booking. b) The customer shall not assign or sub-let the right to use the facilities and must only use the facility for the agreed purpose. c) Full payment must be made at the time of online booking, members and non-members must pay upon booking. Bookings and payment may be paid online, over the phone or at reception. Personal cheques & Amex are not accepted. d) The centre reserves the right to review prices and will notify customers within a minimum of 14 days notice of any changes. e) The customer shall be liable for any additional expenses incurred by the centre if any booking overruns.
2. RULES AND REGULATIONS OF BOOKING a) In order to make online bookings the customer will need to register at the main Venue 360 reception. This requires them to have a valid email address to log-in with and a PIN number which members may obtain, in person, from the main reception. Regular non-members can also request at our main reception to use our online bookings service. b) Any customers who forget their PIN number can request a reminder through the on-line booking screen or via our main reception c) Customers can book and pay online, over the telephone or at our main reception d) Customers are only permitted to make ONE individual booking, per activity, at anyone time and this must be for their personal use. Abuse of this regulation may lead to customers being banned from using the online bookings system. e) Acceptance of your booking does not guarantee further bookings. f) Management reserves the right to re-allocate any bookings to other courts or areas within Venue 360 in order to optimise space utilisation.
3. CANCELLATION OF BOOKING BY CUSTOMER a) If for any reason you wish to cancel a booking we ask that you do so by leaving two clear calendar days (48hrs) between the day of cancellation and the day of play.(I.e. to cancel a booking for Thursday 8pm you must telephone by Tuesday at 8pm.) 7 days notice required for Arena and Pro Zone bookings. (24 hours notice if booked within 7 days) b) Bookings cancelled without sufficient notice will be charged at the full cost if the booking slot is not re-sold. c) Cancellations can be made online, over the phone or at main reception. d) No refunds can be issued online (see refunds section). e) Please click HERE for specific cancellation rules relating to Lifelines members booking and cancelling classes.
4. CANCELLATION BY VENUE 360 a) Venue 360 reserves the right to refuse or cancel any booking without giving any reason, to refuse admission to the venue, to reject an application of membership and to withdraw membership. b) We can add to, change, withdraw or cancel facilities or activities from the venue without notice. This includes closing the venue or changes to its opening hours for safety reasons, maintenance or special events. Customers who book & pay online will be entitled to a refund if the centre withdraws the facility or activity. The payment will be refunded direct to the credit or debit card upon presentation of the web booking reference number at the main reception from the confirmation email customers receive. c) No refund of membership fees will be made if a facility or activity booking is cancelled by the venue. d) Venue 360 will not be liable for any other expenditure incurred or loss sustained by the customer arising from the booking online or cancellation.
5. REFUNDS a) Refunds can not be issued online. b) Providing it is not a late cancellation, if you have paid in advance and are looking to cancel your booking, a full refund will be issued by reception, after authorisation is given by a duty manager. c) Refunds for late cancellations must be made in writing and sent to the Venue 360 Manager stating the details of the refund requested. A refund may be issued or a credit given if there are exceptional circumstances d) Customers can cancel paid bookings online but will need to contact the Venue 360 which the booking relates to, to arrange for a refund to be issued. We would always advise to cancel paid bookings directly with reception e) No refund will be given for any booking made in person or via the online system should the customer fail to turn-up. f) No refund of membership fees will be made if a facility or activity booking is cancelled by the member. g) Failure to turn up for a booked activity may result in members receiving a dishonour charge or being prohibited from making in advance bookings in the future.
6. DELIVERY AND TRANSACTION CURRENCIES a) Venue 360 Ltd does not deliver any of its products b) Venue 360 Ltd uses 'Payments Power by World Pay' for its online bookings. We are a local based company only trading in the UK and only deal with transactions in pounds sterling.
7. RULES AND REGULATIONS OF USE (GENERAL) a) Set up and down of equipment may be undertaken during your booking time and is included in your booking payment. b) The following must not be brought onto the premises without the written permission of a Venue 360 Manager. > Crockery and glass > Electrical appliances > Pets (except guide dogs) > Food, drink or retail items c) Permission must be obtained from Duty Manager before taking any video or photographic images in the building. d) Appropriate clothing must be worn for all activities for example: > Outdoor shoes must not be worn on court. > Non marking soles must be worn in all activity areas. e) Customers shall keep all noise at a level which is acceptable and will reduce noise levels immediately if instructed by a manager. f) On arrival at, and departure of the venue, customers must show consideration towards local residents living nearby, particularly during the evening. g) No customer shall grant sound or television broadcasting or filming rights without prior conditional consent of the management. The consent may impose conditions with which you must comply. h) Venue 360 and third parties may carry out general filming and sound recording. Admission to the venue signifies your consent to them being used in perpetuity and in all media without any rights to payment. i) You must park only in the designated parking places. j) Only cars displaying disabled badges may park in the disabled parking bays. k) Customers will leave booked areas clean, tidy and free from damage.
8. LOST PROPERTY a) Any articles we find, including items left in lockers at the end of the day, will be removed. b) Clothing left will be removed to lost property. (Items are KEPT FOR TWO WEEKS BEFORE DISPOSAL.) Venue 360 Ltd accepts no responsibility for customers lost property even when logged.
9. LIABILITY a) Venue 360 Ltd accepts no responsibility for the loss of, or damage to, property or injury, illness or death, on these premises unless caused by its own negligence.
10. EMERGENCY PROCEDURES a) If the fire alarm sounds at the venue you must immediately leave by the nearest available exit and meet at the assembly point and comply with any directions from Venue 360 staff. b) You must report any accident, injury or damage immediately to the Duty Manager/Reception.
11. DATA PROTECTION ACT a) Venue 360 Ltd is a data controller under the Data Protection Act. We hold information for the purposes specified in our notification made to the information commissioner. We may get information about you from others, or we may give information to them. If we do, it will only be as the law permits, to; i. Check accuracy of information ii. Prevent or detect crime iii. Protect public funds. We may check information we receive about you with what is already in our records. This can include information provided by you as well as by others such as government departments and agencies. We will not give information about you to anyone outside of the organisation unless the law permits us to do so. Additionally before agreeing to these terms and conditions ensure you have read the privacy policy, the link is at the bottom of the web page.
12. CUSTOMER SERVICE CONTACT a) If you wish to speak to someone regarding the level of service, please talk to the Duty Manager immediately. All customers must comply with these terms for booking online & conditions of use, to have regard for the safety of, and behave considerately towards other customers, staff, the building and equipment. Any person not doing so maybe asked to leave the venue and must immediately leave if asked. b) You are responsible for the behaviour of any children you bring to Venue 360 and must explain any relevant rules and conditions to them. c) You must comply with notices and signs on display in the venue. d) Please feel free to also contact us by email: reception@venue360.co.uk or by telephone: 01582 418873 (option 1).
13. CONTACT DETAILS
Venue 360 Ltd
Reg No. 07573682
Registered Office: Venue 360 Ltd, 20 Gipsy Lane, Luton, Beds, LU1 3JH
Tel: 01582 418873
Email: gen.info@venue360.co.uk
lifelines health club membership
1. Cancellation 30 day’s written notice must be given for the cancellation of membership. Cancellation must be in writing and emailed to membership@venue360.co.uk
2. Venue 360 will give two weeks written notice to you of any change to the amount paid by direct debit. Membership rates are subject to an annual review, normally every January.
3. All payments are non-refundable after the first 7 days of membership.
4. Annual membership is payable in advance in one payment and is non-refundable after the first 10 days of membership.
5. Suspension / freezing of membership. There will be a £5 per month charge for membership suspensions. Please give us at least 30 day’s written notice to membership@venue360.co.uk
6. Medical Suspension If you have a medical condition which means you are unable to use the facilities for a temporary period then we will suspend your membership free of charge, with 30 day’s written notice and with a doctor’s certificate or letter to membership@venue360.co.uk.
7. Annual Members cannot suspend their membership except in cases of a medical condition with a doctor’s certificate or letter.
8. Whilst every precaution will be taken, Venue 360 and Lifelines Health Club will not (except in case of negligence) be held liable for any injury/loss of life that in any part could be attributed to the use of the fitness facility and equipment therein.
kids activities
Cancellations
• 7 day’s notice of cancellation is required for a full refund to be given
• If you wish to cancel within 7 day’s notice your child’s place must be re-sold for you to receive
a full refund
• In the event of cancellation by Venue 360 all monies will be refunded
Sickness
• Full refunds will be given for cancellations due to sickness only on receipt of a doctor’s certificate as proof of illness
Health and Safety
• A qualified First Aider is on duty at all times during course activities
• Children should not be brought to a camp if they feel unwell
• It is your responsibility to inform the coach on arrival of any medical conditions
• We reserve the right to contact parents at any point, when our staff assess a child to demand 1:1 attention that jeopardises
the welfare of other children and places a higher demand on our staff. Children would need to be collected immediately
and without refund.
• Parents/guardians will be contacted and asked to come and collect any child if taken ill during the camp
Photographs
• During children’s activities, photographs may be taken by authorised Venue 360 staff for marketing purposes, If you are
happy for your childs photo to be taken, please tick the relevant box on the Children’s Activities Registration Form.
Advance Booking
• Pre-booking is essential to ensure adequate supervision levels
• On the day bookings will be charged at a higher daily rate, so book in advance to save money
• We may not be able to guarantee your child a place without pre-booking
Late Collection Policy
• The venue is not responsible for the transport of your child to your home
• If you are aware that you are going to be late then please contact Reception on 01582 418873
• Repeated lateness will be liable for staff costs being passed on to the parent concerned
General
• If any of the child’s details change it is the responsibility of the parent/guardian to notify Venue 360
• Courses require a minimum of 6 children to run
• Please be advised during sport specific camps eg tennis, children may be offered the chance to participate in a different sport
such as football or kwik-cricket for one afternoon of the week
• Please arrive no earlier than 10 minutes before the activity start time
• Children must be toilet trained to attend any of our activities
Venue 360 is not liable for loss or damage to items such as mobile phones or ipods.
We strongly recommend children leave these items at home.
conference & events
to follow...