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Top tips for planning an event

Thinking of having a party to celebrate something special? Here’s a few tips from our Events Team….

BUDGET - First and foremost, how much do you want to spend? This will determine your venue and guest numbers. When thinking about budget don’t forget to factor in venue hire, food, drink, invitations, seating plans if required, decorations including balloons and table centre pieces, music and entertainment.

DATE & VENUE - Now it’s time to choose your date then contact prospective venues. The venue may have an events organiser to walk you through the process but if they don’t, be armed with a list of your requirements and expectations. If you want to add décor to personalise your party remember to ask the venue if this is allowed. Choosing a venue that is easily accessible and offers plenty of free parking is also a big plus for guests attending.

SAVE THE DATE - Once you have booked your venue it’s a good idea to send out a ‘Save the Date’. Even if you haven’t finalised all the finer details it’s always a good idea to give people plenty of warning to ensure a good turn out!

DJ OR BAND? Now it’s time to choose and book your DJ / Entertainment…think about your guest list, do you need to cater for lots of different ages? You can always ask a DJ / Band to play a pre-agreed playlist. Some people have a ‘must-have DJ’ so best to find out their availability before booking the venue.

ARE YOU PROVIDING FOOD? Nibbles or something more substantial? Don’t forget to take note of any dietary requirements / allergies so that you can pass this on to your caterer in good time.

RSVPs - Send out your invites and ask for RSVPs, especially if you are providing catering.

Approximately one week before your party have a ‘final details’ call with your venue to go over a plan of the day / evening and re-confirm timings.

Have a wonderful time celebrating and don’t forget to take lots of photo’s!

Maybe book a photo booth?!

Don’t forget Venue 360 can cater for all types of celebrations, large or small. Our events team have lots of experience in organising parties and can give you plenty of ideas and book all those little extra’s that will make your event extra special. Our hospitality team on the day are experts in ensuring the smooth running of any type of celebration. We look forward to celebrating with you soon. You can contact your Venue 360 Events Team on 01582 748225 or


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